POSITION:

Executive Assistant

LOCATION:

Biovail Contract Research

REPORTING TO:

Vice President & General Manager, Contract Research Division

POSITION DESCRIPTION:

• Provide administrative support to the Vice President /General Manager, Director – Marketing & Sales, Human Resource Manager and Finance Manager of the Contract Research Division.
• Prepare correspondence, reports and spreadsheets.
•  Assist in the preparation of management’s monthly and quarterly business reports, business plans and other presentation materials.
• Organize and record minutes
• Maintain calendars to include all upcoming meetings, calls, conferences, and conference calls
• Assist in the organization and/or attendance of internal and external meetings and conferences.
• Maintain records and follow-up systems related to general and strategic planning activities.
• Assist administrative groups
• Arrange and coordinate Quarterly all staff meetings
• Act as the coordinator of activities and liaise with clients / guests and internal management team.
• Handle highly confidential documentation
• Carry out other duties as assigned that are deemed reasonable and within the broad scope of this position.

QUALIFICATIONS & EXPERIENCE:

• Successful completion of a recognized business school or community college administrative secretarial program or equivalent combination of education and experience.
• Proficient keyboard skills.
• Extensive knowledge of Microsoft Word, and working knowledge of Excel and Power Point.
• Strong administrative, organizational and interpersonal skills.
• Ability to prioritize effectively and to perform proactively.
• Minimum of three years experience in senior administrative role.

Please apply at: jobs@biovail.com